In today’s dynamic environment, flexibility and seamless management are keys to staying ahead of the competition in managing coworking spaces. Mobile applications and PMS are revolutionizing the coworking industry assisting coworking operators and providing a pleasant space to work in for the tenants..

Coworking spaces have evolved beyond traditional offices, offering flexibility and community-driven spaces that appeal to freelancers, startups, and remote workers. Post-pandemic, the world shifted to remote working setup and some employees preferred spaces where they could focus, and have access to all the amenities like high-speed internet, work desks and other opted for coworking spaces.

Mobile Apps

Mobile Applications have become essential tools for coworking spaces. They provide members with instant access to book seats & amenities within the coworking space and host community events using their smartphones. This creates greater convenience and flexibility for the tenants in managing their workspace requirements. Booking meeting rooms, checking in without any POC, and connecting with fellow coworkers are other perks of using mobile apps.

Apart from that, mobile apps enhance operational efficiency for coworking operators. From managing contracts and tracking occupancy rates to managing payments and feedback, the apps help streamline all the tasks at hand. Real-time updates and notifications help the tenants and coworking operators stay informed without any delay.

Property management Softwares

Property management software helps coworking operators in all ways possible. The comprehensive tools provided by the property management system assists in managing the seats and cabins occupied and resource allocation. A centralized system which can be used by the operator to manage his units, tenants and staff makes the life of the operator easier to keep track of all the data, operation and maintenance of the properties. 

Key functions of PMS

1. 1.

   Occupancy of the property

PMS helps in managing the space utilization by providing insights with the data collected from the tenants who wishes to occupy the coworking space. It helps in managing vacant seats, amenities provided by the property owner and logistical requirements for the tenants. 

2. 2.

   Tenant Management

Property management software simplifies the process of tenant onboarding, booking and billing cycles. It is easier to manage commercial contracts, allocating seats and provide customized services like meeting rooms to the tenants with the help of a PMS. 

3. 3.

   Administrative Efficiency

Automating recurring tasks and manual work like contract creation, allotting seats, maintenance requests helps increase the administrative efficiency. The occupant requirements like internet services, stationery requirements and other inventory management can be tracked with the help of a PMS. Alerts from the system when the inventory needs refilling helps reduce delay in operations. The overall deployment of a PMS helps the property manager reduce the operational costs and ensures a good working environment for the tenants and the owners as well. 

The overall tenant experience is elevated with the help of mobile apps and PMS. Flexibility, community engagement and enhanced services are some of the keys which enhances the tenant experience in the coworking space. Are you looking for a PMS which provides Mobile App services as well for your coworking space? Transform Office Experiences with MonkSpaces.Ai - Streamline workflows, help members connect with each other, aid quick booking of shared amenities and much more with our end-to-end commercial property management software.